Agent 02
Scope → RFQ
Drop in the spec book. Get trade scopes and ready-to-send RFQs to your subs.
2 days → 2 hrs
to get RFQs out
Built for
- Estimators
- Project coordinators
- Bid managers
Live example
adg/scope-rfq · ready
Scenario · A GC is bidding a 2-storey commercial fit-out. The spec book is 286 pages with 2 addenda.
01Tender package
Project Manual: Commercial Office Fit-Out
Document286 pages · Divisions 01–33 · Addendum 1 & 2
- Section 09 21 16: Gypsum Board Assemblies
- Section 09 65 19: Resilient Tile Flooring
- Section 23 05 93: Testing, Adjusting & Balancing
- Section 26 51 00: Interior Lighting (revised, Addendum 2)
- Section 28 31 00: Fire Detection & Alarm
02Agent run
- Parsing package
- Dividing scope by trade
- Matching subcontractors
- Drafting RFQs
03Trade package + RFQ draft
Output appears here
The problem
On bid day, most of an estimator's time goes into reading, splitting scope by trade, and writing the same RFQ email thirty times. This agent reads the specs and drawing index, builds a scope sheet for each trade with section references, matches each trade to the subs on your list, and drafts personalised RFQs from your own Outlook. You review them and send.
Today
- Reading 300-page spec books section by section
- Copying and pasting scope into 30 separate emails
- Losing track of who was invited and who confirmed
- Subs pricing different scopes because the RFQ was vague
With the agent
- Trade-by-trade scope sheets with spec section references
- RFQs drafted per sub, with the right drawings attached
- Invite and response tracking on one board
- Automatic reminder 48 hours before sub quotes are due
How it works
4 steps, with you in control.
- 01
Ingest
Upload the tender package, or forward the portal email. Specs, addenda, and drawing lists are parsed.
- 02
Split
Scope is broken down by MasterFormat division into trade packages, with inclusions, exclusions, and spec references.
- 03
Match
Each trade package is matched to subs in your database by trade, region, and past performance.
- 04
Draft & send
Personalised RFQs go out from your own mailbox after you approve, and responses are tracked.
Comes in
Agent does
You check
Goes out
Works with
- Outlook / Microsoft Graph
- SharePoint
- Procore (optional)
- Excel sub list
Nothing leaves without a person approving it. Agents draft, check, and flag. Your team makes the call. Data stays in your Microsoft 365 or Google tenant wherever possible.
What it's worth
Run your own numbers.
Slide to match your team. Defaults are typical for a small-to-mid contractor in the region.
Hours back per year
336
Estimated annual value
$25,200
Estimate only, based on 48 working weeks. We confirm real numbers in a free workflow audit.
Want Scope → RFQ running on your jobs?
Book a free 45-minute workflow audit. We'll map where your office and field hours go and show you which agent pays for itself first.