Agent 07
Field Ticket → Invoice
A photo of the daily ticket becomes a coded LEM and an invoice the client will actually approve.
25 min → 2 min
per ticket processed
Built for
- Project controls
- Cost coordinators
- Payroll / timekeepers
- Office admin
- Foremen
Live example
adg/field-ticket-invoice · ready
Scenario · An industrial contractor on a maintenance contract at an oil sands site. The foreman texts in Tuesday's ticket.
01Daily field ticket (photo)
DAILY FIELD TICKET No. 7734
Date: Sep 29 · Site: Plant 2 Utilities · PO 4500188231
- Work: replace 4" valve on CW line, tie-in + hydro
- R. Tailfeathers Jman Pipefitter 10 hrs
- K. Dumont Jman Pipefitter 10 hrs
- S. Abbott Apprentice 3rd 10 hrs
- Welding rig #W-12 8 hrs
- 1-ton picker #PK-4 4 hrs
- Mat'l: gaskets, studs (see receipt)
Client rep: B. Laurent ✓
photo · IMG_041202Agent run
- Reading ticket
- Validating against roster & fleet
- Applying contract rates
- Coding & building invoice
03Client LEM / invoice
Output appears here
The problem
Crews fill out daily tickets in the truck. Days later someone in the office deciphers the handwriting, rekeys the hours and equipment into a LEM, looks up the PO and cost codes, and builds an invoice. It gets rejected because a rate is off. This agent reads the ticket from a photo, applies the right rate sheet and client coding, and produces a LEM and invoice in the operator's required format. Anything that doesn't match gets flagged before it goes out.
Today
- Rekeying handwritten tickets into Excel
- Wrong rate sheet or cost code, so the invoice gets rejected and payment slips 30 days
- Equipment hours that never make it onto the invoice
- Month-end scramble to reconcile hours with payroll
With the agent
- Foreman snaps a photo and the LEM is drafted within a minute
- Contract rates, POs, AFEs, and cost codes applied automatically
- Mismatches flagged against the roster and equipment log
- Client-format invoice ready, with hours also sent to payroll
How it works
4 steps, with you in control.
- 01
Capture
Foreman sends a photo of the signed ticket by text or app. Handwriting is read and structured.
- 02
Validate
Workers are checked against the site roster, classifications against the rate sheet, and equipment against the fleet list.
- 03
Code
PO, AFE / work order, and cost codes are applied per the client contract.
- 04
Bill
Produces the LEM and invoice in the client's format and sends hours to payroll.
Comes in
Agent does
You check
Goes out
Works with
- QuickBooks Online
- Sage 300
- Client e-invoicing portals
- Excel LEM templates
- Payroll export
Nothing leaves without a person approving it. Agents draft, check, and flag. Your team makes the call. Data stays in your Microsoft 365 or Google tenant wherever possible.
What it's worth
Run your own numbers.
Slide to match your team. Defaults are typical for a small-to-mid contractor in the region.
Hours back per year
504
Estimated annual value
$25,200
Estimate only, based on 48 working weeks. We confirm real numbers in a free workflow audit.
Want Field Ticket → Invoice running on your jobs?
Book a free 45-minute workflow audit. We'll map where your office and field hours go and show you which agent pays for itself first.