Agent 10
AR & Holdback Tracker
Know exactly what you're owed, when it's legally due, and let the agent do the chasing.
$38k
typical overdue AR surfaced in week 1 (illustrative)
Built for
- Owners / GMs
- Controllers & bookkeepers
- Project managers
Live example
adg/ar-holdback-tracker · ready
Scenario · A $6M/yr specialty contractor connects its accounting system on a Monday morning.
01Open receivables (from accounting)
Open invoices
TablePulled from accounting · 23 open
| Invoice | Client | Amount | Issued |
|---|---|---|---|
| INV-10431 | Sample Property Mgmt | $18,420 | Aug 14 |
| INV-10466 | Sample School Division | $9,860 | Aug 29 |
| INV-10502 | Sample GC Ltd. | $42,300 | Sep 3 |
| Holdback: Job 2215 | Sample GC Ltd. | $27,900 | SC: Jul 30 |
02Agent run
- Syncing receivables
- Computing due dates
- Tracking holdback
- Drafting follow-ups
03Monday cash summary + drafts
Output appears here
The problem
Alberta's prompt payment rules put deadlines on owners and contractors, but only if someone is tracking them. Most small contractors carry tens of thousands in overdue invoices and unreleased holdback because following up is awkward and nobody has the time. This agent tracks every invoice against its legal and contractual deadline, calculates holdback release dates, and drafts escalating follow-ups in your voice, from friendly reminder to formal notice.
Today
- Overdue invoices noticed only when cash gets tight
- Holdback release dates forgotten, so money sits for months
- Awkward collections calls that keep getting put off
With the agent
- Every invoice with a due date calculated from the contract and the Act
- Holdback release calendar across all jobs
- Polite, escalating follow-ups drafted and ready to approve
- Weekly cash position summary for the owner
How it works
4 steps, with you in control.
- 01
Sync
Pulls invoices, payments, and contract terms from your accounting system.
- 02
Calculate
Applies contract terms and prompt payment timelines to set due dates, then tracks holdback per job.
- 03
Chase
Drafts reminders at day 21, 28, and 35, escalating in tone. Nothing is sent without your approval.
- 04
Report
Sends a Monday cash summary: what's due in, what's overdue, and what holdback is releasable.
Comes in
Agent does
You check
Goes out
Works with
- QuickBooks Online
- Sage 50 / 300
- Outlook
- Excel
Nothing leaves without a person approving it. Agents draft, check, and flag. Your team makes the call. Data stays in your Microsoft 365 or Google tenant wherever possible.
What it's worth
Run your own numbers.
Slide to match your team. Defaults are typical for a small-to-mid contractor in the region.
Hours back per year
134
Estimated annual value
$8,700
Estimate only, based on 48 working weeks. We confirm real numbers in a free workflow audit.
Want AR & Holdback Tracker running on your jobs?
Book a free 45-minute workflow audit. We'll map where your office and field hours go and show you which agent pays for itself first.